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Damage Prevention Committee

Minutes of Maryland/DC Damage Prevention Meeting
February 26, 2008
Miss Utility Call Center
Hanover, MD  21076

I. Call To Order and Introduction:

Wayne Gilmer (Utiliquest) called the regular monthly meeting to order at 9:35 am.
Introductions were made.

The minutes of January 22, 2008 were approved.

II. Safety Item:

Wayne Gilmer reviewed defensive driving techniques when entering and leaving convenient stores during busy times of the day.

III. Chris McMcurry/MGH Advertising Public Awareness Campaign Update:

In Progress

  • Locator Achievement Awards/Dig Smart Awards
    • Highlights so far:
      • More than 30 locator nominees
      • More than 10 contractor nominees
      • Locators contributing to DSA voting process for first time
    • Key dates:
      • Next meeting: Feb. 27 (tomorrow) at 9 a.m. (here at the call center) – Rescheduled from last Friday.
        • All winners determined at this meeting
        • Event planning begins at this time
      • Meeting on March 14 (time TBD) to discuss event planning logistics
      • Event run through on April 11 (time TBD)
      • Event scheduled for April 17 at 6 p.m. at the Sheraton in Columbia
  • Promotional items/educational materials
    • MGH and the Damage Prevention Committee have combined to order tens of thousands of promotional items and educational materials for the first half of the year for use at shows and presentations.
  • Trade shows and home and garden shows
    • Complete:
      • Show Place Arena (Feb. 1-3)
      • Landscape Contractors Association (Feb. 12-14)
    • Upcoming in late Feb and March:
      • Timonium (2/29-3/2 and 3/7-3/9)
      • Germantown (3/7-3/9)
      • Maryland PHCC (3/13)
      • Washington, D.C. (3/13-3/16)
      • Frederick (3/15-3/16)
      • BuilderMart (3/19)
      • FedEx Field (3/28-3/30)
    • New volunteer coordinator at MGH:
      • Nick Kelly
      • 410-504-8338
      • nkelly@mghus.com
    • We’re just about all set with volunteers for a very busy spring. THANK YOU!
  • Media buys
    • Negotiated and ready to air in the spring
    • Underground Excavation Safety Week now April 6-12

Still to Come – March and April

  • Association outreach – for DP speaking engagement opportunities
  • Other mailings
    • Permit offices
    • Equipment rental
    • Realtors
  • Implementing national 811 marketing campaign locally
    • MGH is also the agency of record for the Common Ground Alliance, which manages promotion of 811 nationally.
    • The call center and a local locator were used for a video shoot two weeks ago.
      • This video will be available to all local TV stations (including ones in Washington, D.C., and Baltimore), giving them have strong visuals for any story about 811 or damage prevention.

Additional Recommendations

  • Online homeowner ticketing (ITIC Lite)
    • Subscribers Committee is considering an online advertising campaign to promote ITIC Lite.
  • Miss Utility Day at the Bowie Baysox Stadium
    • Scheduled for Thursday, July 31.
    • More details to come at upcoming DP meetings.
  • Summer homeowner outreach (county fairs)
    • Investigating the feasibility of displaying at:
      • Montgomery County Fair
      • Prince George’s County Fair
    • Others being considered include:
      • Howard County Fair
      • Maryland State Fair
      • Anne Arundel County Fair

IV. Damage Prevention Presentations:

Wayne Gilmer gave feedback on recent presentations for Anchor Construction, Wagman, Inc., and Miles Electric.

Wayne stated there were several presentations scheduled with WSSC, Potomac Construction and Northern Pipeline in the coming weeks.

V. Trade Shows/Safety Events:

Wayne Gilmer reviewed the upcoming trade show schedule. Kevin Woolbright commented that Wayne was scheduled to work a shift on the same time and day at two different locations. Wayne stated that he would contact Nick Kelly to resolve the issue.

VI. Locator Achievement/Dig Smart Committee:

Dora Parks stated that the Locator Achievement & Dig Smart winners would be selected at tomorrow’s Awards Subcommittee meeting. She indicated that there were more locator ballots submitted this year compared with previous years. The Awards night is scheduled for April 17, 2008 at the Columbia Sheraton.

VII. Marking Standards Group:

Wayne Gilmer said that last month’s meeting was canceled because of inclement weather. He stated that the Group would be meeting after today’s meeting.

VII. Title 12 Steering Committee:

Tom Baldwin (BGE) stated that the next several meetings would cover enforcement. Scott Brown (Washington Gas) said that the Committee is really hung up on enforcement. He said enforcement would only be on a voluntary and is targeted at repeat offenders and those that don’t call. Upcoming meetings are scheduled for February 29th & March 10th, 2008.

IX. MD/DC Subscribers Committee Meeting:

Tom Baldwin reviewed meeting topics such as the advertising budget, public awareness campaigns and the Diamond Dig promotion at the Baysox Stadium.

X. FTTP/FIOS Progress Report:

Sam Jones (Verizon) provided the following two month FTTP trench footage projections:

  March April
Anne Arundel 146,000 206,000
Baltimore 103,000 112,000
Howard 5,000 9,000
Montgomery 5,000 1,000
Prince George’s 82,000 15,000

XI. Open Discussion:

Scott Brown discussed three Washington Gas related items. They were:

  • Training and public relations efforts have resulted in a damage ratio of 1.2 hits per 1,000 tickets on their system compared to the national average of 3 hits per 1,000 tickets.
  • They have partnered with Fairfax County, VA and Northern Pipeline to locate sewer laterals. Fairfax County is providing tap locations.
  • Fire Marshalls have the ability to fine contractors for negligence around gas lines and they may become more active. It’s important to call 911 first if a gas line is hit/cut.

There was a lengthy discussion about getting municipalities and Counties to mark water and sewer laterals. Sherrell Stone (NPL) asked if there were any Law change proposals to make water and sewer companies mark laterals. Tom Baldwin stated that municipalities and Counties may want to charge contractors for lateral markings.

Dora Parks (Miss Utility) said the Call Center would begin accepting the new four digit map book coordinates for Montgomery County on March 19, 2008. She said the Call Center would eventually phase out the old ADC map books. She also stated that the District of Columbia and Prince Georges County maps will be available sometime in the near future.

There was a brief discussion about the new ADC grid sizes. A few commented that it may be best to reduce the amount of grids that can be accepted on a ticket from three to two. Tom Baldwin said that he would add the ADC grid size issue to the MD/DC Subscribers meeting agenda.

Upcoming Damage Prevention Presentations:

March 3, 2008: Potomac Construction Company in Hyattsville, MD at 11:00am

March 12, 2008: WSSC’s Gaithersburg MD Facility at 9:00 am.

March 19, 2008: WSSC’s Laytonsville MD Facility at 9:00 am.

April 4, 2008: Northern Pipeline in Baltimore, MD- 2 presentation the same day

TBD: Mainling Services, Inc. in Rosedale, MD

Upcoming Trade Shows:

Show name:   Maryland Home & Garden Show
Date:   February 29 - March 2nd
City, State:   Timonium,MD
Place:   Maryland State Fairgrounds
Website:   www.mdhomeandgarden.com/0_HG/01_HG_show_info.html
Show name:   Suburban Maryland Spring Home Show
Date:   March 7th - 9th
City, State:   Germantown, MD
Place:   Discovery Sports Center at Maryland Soccerplex
Website:   www.acshomeshow.com/HGExpo/HGS.html
Show name:   Maryland Plumbing, Heating and Contractors Seminar
Date:   March 13th
City, State:   Pikesville, MD
Place:   Pikesville Armory
Website:   www.phccweb.org
Show name:   Washington Home, Garden & Flower Show
Date:   March 13th - 16th
City, State:   Washington, D.C.
Place:   Washington Convention Center
Website:   www.washingtonhomeandgardenshow.com
Show Name:   Frederick County Builders Association Home Show
Date:   March 15th - 16th
City, State:   Frederick, MD
Place:   Great Frederick Fairgrounds
Website:   www.fcbal.org/html/homeshow.cfm
Show name:   Builder Mart
Date:   March 19th
City, State:   Timonium,MD
Place:   Maryland State Fairgrounds
Website:   www.homebuilders.org/page/55597/
Show name:   Suburban Maryland Spring Home Show/b>
Date:   March 28th - March 30th
City, State:   Landover, MD
Place:   FedEx Field
Website:   www.acshomeshow.com/HGExpo/FFS.html
Show name:   Maryland Municipal League
Date:   June 22nd - 25th
City, State:   Ocean City, MD
Place:   Ocean City Convention Center
Website:   www.mdmunicipal.org/cv08/cvinfowlinks.cfm
Show name:   Maryland Association of Counties
Date:   August 13th - 16th
City, State:   Ocean City, MD
Place:   Roland Powell Convention Center
Website:   www.mdcounties.org/events/eventDetails.cfm?EventID=58
Show name:   Chesapeake Safety Conference
Date:   September 12th
City, State:  
Show name:   Suburban Maryland Fall Home Show
Date:   September 12th - 14th
City, State:   Germantown, MD
Place:   Discovery Sports Center at Maryland Soccerplex
Website:   www.acshomeshow.com/HGExpo/HGF.html
Show Name:   Harford LIVE!
Date:   September 27th - 29th
City, State:   Aberdeen, MD
Place:   Ripken Stadium
Website:   www.harfordlive.com/assets/har_live_contract.pdf
Show Name:   Maryland Home & Garden Show
Date:   October 17th - 19th
City, State:   Timonium, MD
Place:   Maryland State Fairgrounds
Website:   www.acshomeshow.com/HGExpo/HAF.html>
Show Name:   Suburban Maryland Fall Home Show
Date:   October 24th - 26th
City, State:   Upper Marlboro, MD
Place:   The Show Place Arena
Website:   www.acshomeshow.com/HGExpo/HAF.html

Upcoming Meetings:

The next Maryland/DC Damage Prevention meeting is scheduled for March 25, 2008 at the Miss Utility Center. Coffee and donuts will be served at 9:00 am. The meeting will begin at 9:30 am. The next Marking Guidelines Group meeting will be held immediately following the MD/DC Damage Prevention meeting.

The 2008 Maryland/DC Subscribers meeting will be held April 10th, and June 12th, 2008 at the Miss Utility Center. Coffee and donuts will be served at 9:30 am, and the meeting will begin at 10:00 am.

There being no further business to be brought before the committee, the meeting was adjourned at 10:30 am.

ITIC % Report for Maryland and Washington D.C.
Month   Call Center Tickets   ITIC Tickets   Percentage
Feb-07   50,152   35,148   70%
Mar-07   68,632   46,108   67%
Apr-07   71,453   47,548   67%
May-07   79,243   53,201   67%
Jun-07   74,055   50,649   68%
Jul-07   75,034   52,724   70%
Aug-07   76,641   54,537   71%
Sep-07   68,418   47,376   69%
Oct-07   74,837   51,712   69%
Nov-07   60,718   42,868   71%
Dec-07   53,677   39,652   74%
Jan-08   58,159   41,586   72%
Feb-08   51,004   36,810   72%
Attendee List
Name   Company   Phone   Email
Wayne Gilmer   Utiliquest   301-674-2769   walter.gilmer@utiliquest.com
Andy Kaldmaa   Long Fence   301-350-2400   akaldmaa@longfence.com
Alice Gilmore   Long Fence   301-350-2400   agilmore@longfence.com
Matt Ruddo   Miss Utility Center   410-712-0056   matt@missutility.net
Tom Baldwin   BGE   410-291-3121   t.c.baldwin@bge.com
John Wieberson   Georgetown BID   202-298-9222   jwieberson@georgetowndc.com
Mark Hamrick   Verizon   410-610-1371   mark.a.hamrick@verizon.com
Karen Watkins   SMECO   301-274-4350   karen.watkins@smeco.coop
Scott Brown   Washington Gas   703-750-4388  
Tony Goodman   Washington Gas   703-750-4708  
Tim Kempa   Comcast   410-371-3304   tim_kempa@cable.comcast.com
Sherell Stone   NPL Construction   410-355-1083   sstone@nplcc.com
Cal Brooks   Howard County   410-313-4952   cbrooks@howardcountymd.gov
Dora Parks   Miss Utility Center   410-782-2026   dora@missutility.net
Sam Jones   Verizon   301-475-9904   samuel.h.jones@verizon.com
Glenn Fox   PULS Inc   410-977-6918   glenn.fox@pulsinc.com
Greg Johnson   PEPCO   301-670-8735   gmjohnson@pepco.com
Adrian Deal   PEPCO   301-670-8803  
Jay Spence   Mirant Pipeline   301-751-6269   james.spence@mirant.com
Chet Bowling   Mirant Pipeline   301-751-5958   chet.bowling@mirant.com
Joe Feronti   Utiliquest   301-343-8762   joe.feronti@utiliquest.com
Alex Baquie   AA County   410-222-7344   alexbaquie@aacounty.org
Tom Hastings   OCCLS   410-712-0202   thastings@occls.com
Robert Vicks   PEPCO   202-388-2141   rlvicks@pepco.com
Greg Dougherty   PEPCO   202-388-2142   gtdougherty@pepco.com
Bob Norman   Utiliquest   443-790-0052   bob.norman@utiliquest.com
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